Archiving Policy

1. Policy Statement

Jurnal Fisika Unand (JFU) is committed to ensuring the long-term preservation, accessibility, discoverability, integrity, and continued availability of its published scholarly content.

To achieve these objectives, JFU maintains a digital preservation strategy supported by the PKP Preservation Network (PKP PN) and Portico.

In addition, JFU supports author self-archiving by permitting the deposit and dissemination of eligible manuscript versions in appropriate scholarly repositories, subject to the conditions established in this policy.

This policy distinguishes between:

  1. Digital preservation of the journal's published scholarly record.

  2. Author self-archiving of submitted, accepted, and published manuscript versions.

These activities are complementary but serve different purposes.

2. Digital Preservation Services

2.1. PKP Preservation Network (PKP PN)

JFU uses the PKP Preservation Network, a distributed digital preservation service developed by the Public Knowledge Project for journals using Open Journal Systems (OJS).

PKP PN is designed to preserve eligible scholarly content through a distributed preservation infrastructure, reducing dependence on the journal's primary website and hosting environment.

Preservation through PKP PN is subject to the network's eligibility requirements, technical procedures, deposit status, and preservation arrangements.

2.2. Portico

JFU also uses Portico as part of its long-term digital preservation strategy.

Portico provides independent preservation infrastructure intended to protect scholarly electronic content against permanent loss and support continued access under applicable preservation agreements and access-trigger conditions.

The specific content preserved through Portico depends on the journal's participation arrangements, deposits, and processing status.

Participation in PKP PN or Portico does not automatically establish that every historical article or issue has been successfully preserved.

3. Scope of Digital Preservation

JFU seeks to preserve the following scholarly materials where supported by the applicable preservation services:

  • Published full-text research articles.

  • Available article publication formats, including PDF and other supported formats.

  • Bibliographic metadata, including titles, authors, abstracts, and publication identifiers.

  • Volume, issue, and publication-date information.

  • Supplementary research materials included in eligible preservation deposits.

  • Corrections, retraction notices, and other post-publication notices where supported.

The extent of preservation coverage is determined by actual deposits, technical compatibility, and the conditions of the respective preservation services.

4. Repository and Self-Archiving Policy

JFU supports the dissemination of scholarly research through institutional repositories, disciplinary repositories, recognized preprint servers, and other appropriate scholarly archiving platforms.

Authors retain copyright ownership of their published articles.

To ensure transparency, JFU distinguishes three manuscript versions and their respective repository permissions.

4.1. Manuscript Versions and Embargo Periods

Manuscript Version Repository Deposit Embargo Period
Submitted Manuscript (Preprint) Permitted 0 months
Accepted Manuscript (Author Accepted Manuscript / AAM) Permitted, subject to editorial approval of this provision 0 months — proposed
Version of Record (Published Article) Permitted under CC BY-NC 4.0 0 months

The embargo period is measured from the earliest point at which the relevant manuscript version becomes eligible for deposit.

4.2. Submitted Manuscript (Preprint)

A Submitted Manuscript is the version prepared by the authors before completion of the journal's formal peer-review and acceptance process.

Authors may deposit this version in an appropriate repository before submission, during editorial evaluation, or after publication.

Embargo: 0 months.

The deposited manuscript must be clearly identified as a preprint and must not be represented as having completed JFU's peer-review process.

Authors must disclose relevant preprint dissemination during submission in accordance with JFU's submission requirements.

After publication, authors are encouraged to update the repository record with the final article citation and DOI.

4.3. Accepted Manuscript (AAM)

An Accepted Manuscript, also known as an Author Accepted Manuscript, is the version that incorporates revisions required during peer review and has been formally accepted for publication.

It does not necessarily include the journal's final copyediting, typesetting, pagination, or publication layout.

Under the proposed JFU self-archiving arrangement, authors may deposit the Accepted Manuscript immediately after formal acceptance.

Proposed embargo: 0 months.

The repository record must identify the deposited file as the Accepted Manuscript rather than the final published article.

After publication, authors should provide a link to the official Version of Record.

Implementation condition: This permission and embargo period must be formally confirmed by JFU before this section is adopted as an operative journal policy.

4.4. Version of Record (VoR)

The Version of Record is the final, officially published version of an article made available through the JFU website.

JFU publishes articles under the Creative Commons Attribution-NonCommercial 4.0 International License (CC BY-NC 4.0).

Authors may deposit and share the Version of Record in accordance with this license.

Embargo: 0 months.

Deposits must provide appropriate attribution, identify the original publication in JFU, include a link to the license, and link to the official article DOI or publication page where available.

Authors must respect separate permissions applicable to third-party material not covered by the article's Creative Commons license.

5. Repository Requirements and Attribution

Authors depositing manuscript versions should ensure that repository records accurately identify the manuscript's publication status.

Where applicable, repository records should include:

  • Article title and author names.

  • Journal title: Jurnal Fisika Unand.

  • Manuscript version.

  • Publication year, volume, and issue.

  • DOI or permanent publication URL.

  • Copyright and licensing information.

  • Links to relevant corrections or retraction notices.

Repositories must not present a Submitted Manuscript or Accepted Manuscript as the official Version of Record.

6. Copyright and Licensing

Authors retain copyright ownership of their published articles.

The Version of Record is distributed under CC BY-NC 4.0, permitting sharing and adaptation for noncommercial purposes subject to the applicable attribution and license requirements.

Repository deposit must not violate third-party copyright, privacy, confidentiality, contractual obligations, or applicable legal restrictions.

7. Preservation of the Scholarly Record

JFU seeks to maintain accurate and reliable publication records through appropriate article metadata, stable identifiers, and preservation arrangements.

Where a published article is corrected, retracted, or otherwise subject to a formal post-publication notice, JFU will maintain appropriate links between the original article and the relevant notice.

Authors are encouraged to update repository records to reflect corrections, expressions of concern, or retractions.

Formal publication notices must not be obscured by the silent replacement of archived records.

8. Continued Access and Journal Discontinuation

JFU recognizes the importance of maintaining access to scholarly publications when its primary website becomes unavailable.

In the event of significant technical disruption, platform migration, suspension, or discontinuation of journal operations, JFU will seek to maintain access to published content through available institutional and independent preservation arrangements.

Access to content preserved through PKP PN and Portico remains subject to their respective recovery procedures, agreements, and access conditions.

The journal does not guarantee immediate public access through these services during every temporary website outage.

9. Responsibilities and Preservation Monitoring

The JFU editorial management team, together with authorized technical and publishing administrators, is responsible for maintaining and periodically reviewing the journal's preservation arrangements.

Responsibilities include:

  • Maintaining the configuration of preservation services.

  • Monitoring available deposit and preservation-status information.

  • Identifying incomplete or unsuccessful deposits.

  • Reviewing preservation arrangements following OJS upgrades or website migrations.

  • Maintaining accurate preservation information on the journal website.

  • Ensuring consistency between archiving, open-access, copyright, and publication ethics policies.

10. Policy Review and Transparency

JFU will review this policy periodically and update it when its preservation services, repository permissions, licensing arrangements, or technical infrastructure change.

The journal will not represent individual articles or issues as successfully preserved unless their preservation status has been appropriately verified.

Changes to permitted manuscript versions or embargo periods will be communicated through the official journal website.